School Transportation Resources

Provides comprehensive guidance and support for school districts and contracted transportation providers, including fuel tax information, frequently asked questions, Kansas State Pupil Transportation Association (KSPTA) resources, the School Bus Safety Poster Contest, and additional tools. These resources are designed to support safe, compliant, and effective transportation of students to and from school and school-related activities.

Fuel Tax Information

The Fuel Tax Information page supports compliant school transportation operations by providing guidance on fuel tax requirements relevant to Kansas school districts. The School Transportation Safety Unit helps transportation professionals understand fuel tax considerations, proper fuel use, and available reference resources to support lawful and efficient student transportation.

Motor Fuel Tax Information for Kansas School Vehicles (PDF)

Kansas Department of Revenue Fuel Tax Forms and Applications

Kansas Department of Revenue Application for Motor Vehicle/Special Fuel Tax Refund Permit (external link) The permit may also be obtained by calling the Motor Fuel Refund Section, Kansas Department of Revenue at (785) 368-8222. (automated voice system – press 5, then 6 then 1). The permit is good for three years and the cost is $6.00.

Agreement To Maintain Motor Fuel Refund Records (external link) form required by Kansas Department of Revenue to file for Kansas motor fuel tax refund.

Kansas Fuel Tax Claim Form - This form will be mailed to you by the Kansas Department of Revenue after completing the Kansas Department Of Revenue Application For Motor Vehicle/Special Fuel Tax Refund Permit and the Agreement To Maintain Motor Fuel Refund Records. A minimum $25 refund is required when applying for a refund. Note: Every claim for refund submitted requires a listing of vehicles/equipment for which the claim is being made.

Kansas Department of Revenue: MOTOR FUEL CONTACTS (external link)

Kansas Department of Revenue: FREQUENTLY ASKED QUESTIONS ABOUT MOTOR FUEL

IRS (Internal Revenue Service) Fuel Tax Forms and Publications

Certificate Of Buyer Of Taxable Fuel For Use By A State Or Nonprofit Educational Organization (PDF) Form required by IRS to support credit card issuer’s claim for a credit, refund, or payment under § 6416(a)(4)(B) or § 6427(l)(6)(D) of the Internal Revenue Code

IRS Publication 510 (external link) IRS publication with information on fuel tax credits and refunds

IRS 720 Form (external link) IRS form for quarterly federal excise tax return

IRS 720 Form Instructions (external link) IRS publication with instructions for completing the IRS form 720

Kansas State Pupil Transportation Association (KSPTA)

The Kansas State Pupil Transportation Association (KSPTA) page supports professional growth and collaboration in school transportation by connecting users to a statewide transportation organization. Through the KSDE Transportation Unit, KSDE provides access to KSPTA resources that complement state guidance and help transportation professionals share knowledge, training, and best practices across Kansas.

For more information on these opportunities visit the KSPTA website (external link).

School Bus Safety Poster Contest

The National School Bus Safety Poster Contest page supports school bus safety education by encouraging students to creatively express safety messages through art. The School Transportation Safety Unit, provides guidance, coordination, and recognition for this statewide contest, helping promote awareness of safe school bus practices among students, schools, and communities across Kansas. The national contest is open only to winners of state/province contests or contests held by overseas US military installations. No other posters will be accepted.

The KSPTA and the School Transportation Safety Unit sponsor the state level contest for Kansas.

Poster Contest Rules (PDF)

Transportation Frequently Asked Questions

The School Bus Safety FAQs page supports safe student transportation by providing clear, accessible answers to common school bus safety questions. Through the KSDE Transportation Unit, KSDE helps ensure that school districts, transportation professionals, and the public have access to consistent, reliable information about school bus safety in Kansas. Many of the answers are from the Kansas Administrative Regulations (K.A.R.s) or Kansas Statutes Annotated (K.S.A.s), but there are some that will be found in the Kansas Commercial Drivers' License Handbook, Federal Motor Carrier Safety Administration Regulations, and other sources. We will do our best to provide you with references which can be found on the School Transportation Safety Unit web site.

We have provided hyperlinks throughout this PDF document. You can also use "Ctrl+F" on a Windows computer or “Command+F” on a Mac to open the find bar. Type the word or phrase you want to find into the search box that appears and use the "Next" or "Previous" buttons to navigate through the results. This works in most PDF readers and web browsers when viewing PDFs.

Frequently Asked Questions (PDF)

Video Library

The School Bus Safety DVD Library page supports safe student transportation by providing access to a comprehensive collection of safety training videos. The The School Transportation Safety Unit offers districts a valuable instructional resource to reinforce safe driving practices, improve emergency preparedness, and promote consistent school bus safety standards across Kansas.

This video catalog lists the DVD's in alphabetical order which are available for loan, free of charge with the exception of return postage, to any Kansas group. Driver education instructors, community leaders, and parents play a vital role in informing Kansans about traffic safety.

All DVD requests must be submitted on the DVD Order form 3 weeks prior to your show date. Phone in orders are NOT accepted. The order form must be completed with the date requested, video number and name of video.

DVD Catalog (PDF) list of DVD's available for checkout

DVD Request Form (PDF) used to request a DVD for checkout

Please return DVD on or before the date due. Passing a video onto another borrower is NOT permitted. If there is damage to a DVD please contact the School Transportation Safety Unit. It is the responsibility of the user to put a 'tracer' on the DVD's if it is lost or misplaced in the mail.

Video Streaming

The School Transportation Safety Unit has 10 streaming safety videos available for the current school year. These videos are being made available to any School Bus Driver, Transportation Director, Trainer or School Bus Contractor employed by any Kansas school. There is no limit on the number of times you can view a video or access this service.

Streaming Training Videos link

Enter Viewers Access Code: BusDriver-xs46

Please note you do not need a username or password.

For more information, contact:

Keith Dreiling, State Director
(785) 296-4567
(785) 296-6659 - fax

Mitch Mellick, Transportation Specialist

(785) 296-4545

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Topeka, Kansas 66612-1212
(785) 296-3201

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