MIS and Student Data
Management Information System (MIS) (618 data) is the special education data collected and reported to the Office of Special Education Programs (OSEP) as mandated under section 618 of IDEA. SPEDPro is the current KSDE web application used to collect 618 data. SPEDPro’s purpose is to serve as the Management Information System (MIS) for special education student-level data.
SpedPro Training Materials
General guidance for reporting student level special education data in the SPEDPro (MIS) collection system.
SpedPro User's Guide (PDF)
Instructions addressing functionality of the SPEDPro application.
MIS Task Checklist (Word)
List of local MIS tasks and process by month.
MIS Workshop presentations and workbooks (external link)
Link to the TASN page for past presentations.
MIS - Ready for December 1 webinar (Vimeo)
Recorded Zoom presentation addressing December 1 collection.
Directory Chart (PDF)
Example for documenting building sessions and schedules.
Index of MIS Support Documents (PDF)
Index of MIS guidance instructions by subject.
Proactive Data Checks (PDF)
Introduction to SpedPro
New MIS clerk guidance for first time users of SPEDPro by subject
7 Other Topics (PowerPoint)
Trainings
Begin Year Discovery (Video)
Recorded Zoom presentation for preparing current year data collection in SPEDPro.
Recorded Zoom presentation addressing completing current year data collection in SPEDPro
Data Specifications
Data Dictionary 25-26 School Year (PDF)
Documentation of the SPEDPro reporting standard, timelines, field definitions and report coding.
Support Documents
Coding ECSE Programs (PDF)
SPEDPro guidance for reporting IEP services in preschool classrooms.
K Time Calculations (PDF)
SPEDPro guidance for SPEDPro reporting participation in regular early childhood programs.
K Time Collection Form (PDF)
Suggested form for collecting participation in regular early childhood programs.
Managing Building Time (PDF)
Guidance for documenting classroom schedule in locations outside of school buildings.
MIS Procedural Manual Outline (PDF)
Guidance for drafting a local MIS Procedural manual by subject.
MIS Procedural Manual Content (PDF)
Expected content to be included in a local MIS Procedural manual by subject.
Reporting Full Time IN, AC, SH Services (PDF)
Guidance for plotting service minutes for full time AC, IN, NU, SH services.
Revocation Matrix (PDF)
Guidance matrix for students who withdrew from SPED services and returned.
SPEDPro Template (.xlsx)
Template for reviewing records imported into SPEDPro when import alerts were triggered.
Time as it Occurs (PDF)
Examples of how to plot service minutes across different service locations.
Timely and Accurate
Timely and Accurate Data Worksheet (PDF)
Example of local LEA’s Timely and Accurate score sheet.
Timely and Accurate Results Template (.xlsx)
Template for documenting student level T & A points rewarded and removed at the local level.
Timely and Accurate process for scoring categories (PDF)
Process document for each Timely & Accurate category of measurement.
