Educator Data Collection System (EDCS)

The Educator Data Collection System (EDCS) is the KSDE Authentic Application used by accredited school systems to collect information about the demographic and professional characteristics of Kansas educators serving in positions that require KSDE licensure. Only accredited school systems, cooperatives, interlocals, and service centers require access to EDCS.

Three reports are submitted through EDCS:

  • Fall Vacancy Report (FVR) – submitted annually in late September
  • Licensed Personnel Report (LPR) – submitted annually in early March
  • Spring Vacancy Report (SVR) – submitted annually in early March (as part of the LPR)

These reports provide essential data used by multiple stakeholders, including the Kansas State Department of Education, and support the fulfillment of statutory and regulatory requirements.

 

EDCS for Beginners

Documents will be available when we are closer to the Fall 2026 vacancy window being open. 

Part I: EDCS - What is it and why do I have to do it?

Part II: Coming soon

Part III: Shared Staff - Who are these people? 

Part IV: Coming soon

 

 

District Training Guides

Documents will be available when we are closer to the Fall 2026 vacancy window being open. 

#1 KSDE Website and EDCS Basics (PDF)

#1KSDE Website and EDCS Basics (Training Video)

#2A Import Text Files and Roll Over Data: Entering Staff Data; Part A (PDF)

#2B Find Update Staff (Entering Staff Data): Entering Staff Data; Part B  (PDF)

#2C Add New Staff, Shared Staff, Exited Staff, and Delete Data (Entering Staff Data; Part C)  (PDF)

#3A Submitting the Fall Vacancy Report - Entering Vacancies Manually (PDF)

#3A Submitting the Fall Vacancy Report- Entering Vacancies Manually (Training Video)

#3B Submitting the Fall Vacancy Report - Entering Vacancies with Data File Import (PDF)

#3B Submitting the Fall Vacancy Report - Entering Vacancies with Data File Import (Training Video)

#4 Entering Career and Technical Education (CTE) Assignments (PDF)

#5 Entering SPED ESOL (PDF)

#6A Staff Received FROM other districts (Shared Staff Data Entry; Part A) (PDF)

#6B Staff Shared WITH Other Districts (Shared Staff Data Entry; Part B) (PDF)